1. Introduction and Scope
Pixa Consulting LLP (“we,” “our,” or “us”) operates the Pixa Smart Attendance mobile application and associated services (collectively, the “App”). We are deeply committed to respecting your privacy and protecting your personal and biometric data.
This Privacy Policy constitutes a legally binding agreement between you (the “User,” “Student,” “Faculty,” or “Institution”) and Pixa Consulting LLP. It outlines our practices regarding the collection, storage, processing, transfer, and deletion of information when you use our App.
By accessing or using Pixa Smart Attendance, you consent to the data practices described in this document.
2. Information We Collect
We collect information to provide a secure and accurate facial-recognition attendance system:
A. Information You Provide Directly
- Full Name
- Email Address
- Phone/Mobile Number
- Date of Birth
- Institutional Identifiers (Student Enrollment Number, Roll Number, Faculty ID)
- Profile Photographs
B. Biometric and Camera Data (Explicit Consent Required)
- Facial Data: Captured via camera and processed to verify identity.
- Camera Access: Used only during attendance sessions. No background access or video recording.
C. Automatically Collected Technical Data
- Device Info: Device model, OS version, identifiers, network information
- Log Data: IP address, login timestamps, crash logs
3. Face Data Collection and Usage
What Face Data We Collect
To enable the core functionality of the Pixa Smart Attendance system, the App collects facial images through your device’s camera and generates facial templates (also known as facial features or facial embeddings) for identity verification purposes.
How We Use Face Data
The collected face data is used exclusively to verify the identity of students, faculty members, and staff for accurate and secure attendance recording within the institution. Face data is not used for advertising, marketing, profiling, analytics unrelated to attendance, or any other secondary purposes.
Data Sharing and Storage
Your face data is NEVER shared with advertisers, data brokers, or unrelated third parties. Facial images and generated facial templates are transmitted securely using encrypted connections and stored on secure backend servers managed by Pixa Consulting LLP solely for attendance management purposes.
Data Retention
We retain facial images and facial templates only for as long as you remain actively enrolled, employed, or otherwise authorized by the institution to use the attendance system. Upon account termination, graduation, withdrawal, resignation, or a valid deletion request, all associated facial images and facial templates will be permanently deleted from our systems within 30 days, unless a longer retention period is required by applicable law.
4. How We Use Your Information
- Authenticate attendance using facial recognition
- Maintain institutional records
- Improve app performance
- Prevent fraud and unauthorized access
- Send system notifications
We do NOT use your data for advertising or marketing.
5. How We Share Data
- AWS: Secure cloud infrastructure, database, hosting, and storage services used to operate the attendance platform
- Institutions: Attendance data shared with authorized institutional administrators for attendance management purposes
- Legal: If required by law, regulation, court order, or other lawful governmental request
- Business Transfer: In case of merger, acquisition, restructuring, or sale of business assets, subject to applicable privacy obligations
5.1 Third-Party AI Services
Pixa Smart Attendance does not use any third-party artificial intelligence (AI), generative AI, chatbot, or external AI processing service to process user personal information, attendance records, facial images, or facial templates.
Facial recognition and attendance verification functionality is performed solely through systems operated and managed by Pixa Consulting LLP. User data is not transmitted to external AI providers such as OpenAI, Anthropic, Google Gemini, Microsoft Azure OpenAI, or similar AI platforms.
Amazon Web Services (AWS) is used solely for secure cloud infrastructure, hosting, database, and storage services. AWS does not receive user data for independent AI processing, advertising, profiling, or model-training purposes.
No personal data, biometric data, facial images, or facial templates are shared with third-party AI providers.
6. Data Security
- Encryption via HTTPS/TLS
- Secure AWS storage
- Restricted access with IAM controls
- Regular security monitoring and access audits
7. Data Retention and Deletion
- Personal data is retained while the user remains active within the institution.
- Facial images and facial templates are retained only as long as necessary for attendance verification purposes.
- Users may request deletion of their personal data by emailing support@pixaconsulting.com.
- All eligible deletion requests are processed within 30 days.
8. User Rights
- Access your personal data
- Request corrections to inaccurate information
- Withdraw consent for biometric data processing, subject to institutional requirements
- Request deletion of eligible personal information
9. Children’s Privacy
Where users are minors, data processing is conducted under the authorization and policies of the educational institution. Any unauthorized collection of children’s data brought to our attention will be promptly investigated and deleted where appropriate.
10. Policy Updates
We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes. Users will be notified of material changes through the App, email, or other appropriate communication channels.
11. Contact Information
- Company: Pixa Consulting LLP
- Email: support@pixaconsulting.com